Executive Assistant

Location: Washington, DC (hybrid). Candidate must have the right to work in the US.

Reports To: FPF Vice President of Global Privacy

Salary Range: $70K to $80K/annually

General Overview

This position will provide executive and logistical support for the Vice President of Global Privacy, as well as project management support for the team’s policy staff. The ideal candidate will be a superior writer; be able to communicate with a variety of audiences both formally and informally; and have a willingness to support a team with members located around the world. The Executive Assistant will interact regularly with leading senior figures in government, corporations, academia, advocacy groups, and law firms.

Importance of Fit

We are looking for someone who is highly organized, detail-oriented, and enthusiastic about supporting a global team. An ideal candidate will be able to manage multiple projects, evolving priorities, and several time zones in a multicultural environment with efficiency, creativity, determination, and collaboration.

Key Responsibilities

• Provide executive support to the Vice President, including but not limited to managing correspondence, managing calendars, and providing general administrative support (40%);
• Provide administrative support for the team including scheduling, running virtual meetings, taking notes, managing contacts, and assisting with outreach (15%);
• Provide project management support for the team, including tracking the progression of projects in our project management system and working with policy staff to determine project plans, timelines, and next steps (15%);
• Organize and assist with the publication of written projects (i.e., blogs, reports, issue briefs), including line editing written materials (15%);
• Serve as the team’s liaison with other FPF teams to ensure the team’s work is achieved in coordination with FPF’s communications, events, and grants staff (15%);
• Execute other related or ad hoc tasks as needed.

Requirements:

• Three years of experience in executive support roles and/or project management;
• Excellent verbal and written communication skills;
• Superior organizational and planning skills and a high level of attention to detail;
• Strong interpersonal skills and commitment to fostering a positive environment;
• Ability to handle multiple competing priorities efficiently and to completion;
• Ability to work effectively across multiple teams within an organization;
• Ability to work remotely across several time zones;
• Some experience, even if minimal, working in multicultural environments.

Nice-to-Haves:

• Experience with Zoom, GSuite, Microsoft Office, Monday.com, and Salesforce;
• Experience reviewing and line editing written materials;
• Prior experience working or living outside of the US;
• Interest in emerging trends in technology and implications for users and society.

Tagged as: administrative, business operations, data privacy, global, global privacy, program development, project management